Planning Time of Weddings and Special Events at Celebrations on the River

Planning Timeline Summary

Time of Booking

To reserve your date at Celebrations on the River, a signed agreement and non-refundable down payment is required. Shortly thereafter, you will receive a reservation confirmation email and a link to your Wedding Profile. Your wedding profile is an online document containing all the written details of your event, from the venue’s perspective. This is what we refer to as the “bible” for your wedding. All parties involved who have the link can view, add and edit the Wedding Profile, keeping everyone on the same page and everything organized.

Planning Timeline...

1 Year Prior to Event - Kickoff Meeting

  • Approximately, one year prior to the wedding, hen you are ready, we will schedule a kickoff meeting.
  • We'll answer all your questions, create a first draft floor plan, and gather all the known details for your event.
  • We will carefully review your Wedding Profile and send you home with a list of topics to consider and make decisions on.

90 Days Prior to Event

  • Meet with the Venue Coordinator to discuss the details of your event in the Wedding Profile and Order Invoice.
  • Discuss 1st draft food and drink menu, catering decisions and special requests.
  • Discuss 1st draft of floor plan, decorating ideas, colors and special requests.
  • Discuss the event timeline, including arrival of bridal party, dinner, opening of bar, dance, etc.
  • Discuss DJ/Band/Entertainment and other vendors.
  • Discuss possible bachelor/bachelorette parties, rehearsal dinner, gift opening, etc.
  • Arrange meeting with Venue Coordinator for 30 day review.

30 Days Prior to Event

  • Discuss updated details, review final decisions and update Order Invoice and Wedding Profile in detail.
  • What is the updated timeline/agenda?
  • What floor plan layout have you decided upon?
  • What bar items would you like to host? Special requests?
  • What dinner options have you decided upon? Caterer?
  • What final vendors have you decided upon?
  • What decorating needs and requests do you have? Linen colors?
  • Arrange meeting with Venue Coordinator for 14 day final review.

14 Days Prior to Event

  • Meet with Venue Coordinator to review final details of your event, contained in the Order Invoice and Wedding Profile.
  • Final review of Wedding Profile and Order Invoice.
  • Final Guest Count Due
  • Final Beverage Special Requests Due
  • Final Special Requests Due

10 Days Prior to Event

  • Final Payment is Due

Contact a Celebrations Event Planner Today!

For more information, call (608) 783-3335email us or submit your inquiry online.